COVID-19 Update: As of Aug. 3, select EFSC services are available on campus, with prior appointments required in most cases and facial coverings and social distancing requirements in place. See the Updated Student Services Guide for details about on-campus access and continuing virtual services. EFSC will reopen its four campuses in August for the Fall Term with many classes online, limited in-person classes and safety measures in place to protect against COVID-19. View Reopening Plan updates & FAQ.

Important Note: Due to the COVID-19 pandemic, the EFSC Registrar's Office is working remotely and the office is closed to in-person visitors. View our Virtual Services Guide for details.

Cocoa Campus, Bldg. 2, Rm. 202
1519 Clearlake Rd
Cocoa, FL 32922

Hours: Mon. - Thurs., 8 AM - 5 PM
Closed Fridays

Phone: 321-433-7284
Fax: 321-433-7172

Email the Registrar's Office:

Eastern Florida State College Notification of Social Security Number Collection, Usage and Release

Eastern Florida State College takes fraud and abuse seriously. It is critical that you report your social security number accurately. Students providing false or inaccurate identification, including social security numbers, will be prohibited from conducting business with the College until their identity can be verified. Any information changes, such as a name change, must be reported to the U.S. Social Security Administration and the College in a timely manner.

Florida Statute 119.071(5), and Sections 483 and 484 of the Higher Education Act of 1965 authorizes the collection, usage, and release of your social security number by Eastern Florida State College (EFSC).

EFSC collects, uses, and releases your social security number only if specifically authorized by law to do so or it is imperative for the performance of its duties and responsibilities as prescribed by law. To protect your identity, the College will secure your social security number from unauthorized access, strictly prohibits the release of your social security number to unauthorized parties contrary to state and federal law, and assigns you a unique student/employee identification number. This unique identification number will then be used for all associated employment and educational purposes at EFSC. Specifically, EFSC collects, uses, or releases your social security number for the following purposes:

Section 6050S of the Internal Revenue Code requires that all eligible educational institutions report the name, address, and TIN of any individual who is enrolled by the institution for coursework leading toward a post-secondary degree, certificate or other recognized post-secondary educational credential. This IRS requirement makes it necessary for community colleges to collect the social security number of every student. A student may refuse to disclose his or her social security number to EFSC, but the IRS is then authorized to fine the student in the amount of $50.00.

In addition to the federal reporting requirements, the public school system in Florida uses social security numbers as a student identifier (section 229.559, Florida Statutes-new school code section 1008.386). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All social security numbers are protected by the federal regulations Family Educational Rights and Privacy (FERPA).

Continuing Education, Corporate Training
Because of Florida State Education Reporting requirements, students who enroll in Continuing Education and Corporate Training seminars are required to submit their social security numbers.

Financial Aid and Veteran Affairs
The Financial Aid and Veteran Affairs Office at EFSC requires students and parents of dependent students to submit their social security numbers on various forms in order to correctly identify applicants, match each applicant's financial aid application information and data with the institution's records, and to help coordinate state aid programs with federal and institutional aid programs.

Human Resources
The social security number is used for legitimate business purposes for completing, processing, or distributing the following:

• Completing and processing the Federal I-9 (Department of Homeland Security)
• Completing and processing Federal W4, W2, 1099 (Internal Revenue Service)
• Completing and processing Federal Social Security taxes (FICA)
• Processing and Distributing Federal W2 (Internal Revenue Service)
• Completing and processing quarterly Unemployment Reports (FL Dept of Revenue)
• Completing and processing Florida Retirement Contribution reports (FL Dept of Revenue)
• Workers Comp Claims (FCCRMC and Department of Labor)
• Completing and processing Direct Deposit Files (Bank of America, ACH)
• Completing and processing 403b and 457b contribution reports
• Completing and processing group health, life and dental coverage enrollment
• Completing and processing various supplemental insurance deduction reports 

Providing your Social Security number is a condition of employment at EFSC. To protect your identity EFSC will secure your SSN from unauthorized access, never release your SSN to unauthorized parties, and assign you a unique employee identification number. This unique ID number will be used for all associated employment and educational purposes at EFSC. 

Click here to view a chart detailing appropriate SSN usage.

Please direct any questions to the Human Resources Department at 433-7070.

Workforce Programs
These programs use your social security number as an identifier for program enrollment and completion. Also, it is used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system. Because these are performance based contract programs, it is required that all participants and their program related activities be recorded in the Florida state system. 

Identification and verification, billings and payments, data collection, reconciliation, tracking, benefit processing, and tax reporting.

Release Statement
Release of social security numbers held by the College may be disclosed only pursuant to Florida Statute 119.071 (6a – 6h).

Independent Contractors
The College collects contractor social security number information in order to file the required information returns with the Internal Revenue Service, as required and authorized by federal law.

Last updated: January 16, 2012