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Alert:

COVID-19 Update: As of Aug. 3, select EFSC services are available on campus, with prior appointments required in most cases and facial coverings and social distancing requirements in place. See the Updated Student Services Guide for details about on-campus access and continuing virtual services. EFSC will reopen its four campuses in August for the Fall Term with many classes online, limited in-person classes and safety measures in place to protect against COVID-19. View Reopening Plan updates & FAQ.

EFSC Faculty/Staff: Reopening Plan FAQ

Please note that answers will be updated and questions added as needed, with the date of the change or addition noted. Also review the General and Health-related FAQ about the reopening process and review the COVID-19 Transitional Operations Plan.

Click each question to reveal the answer.

Question 1:  Which employees will be permitted to return to campus and when? (Updated 7/16)

During Phase 1, managers are assessing which work positions are expected to return to the workplace on July 20 when Phase 2 begins and will communicate those plans to employees. See updates on remote work assignments and extending those past July 20 in Question #2.

Managers may elect to bring back certain employees prior to July 20, if they are important to student services or essential college operations, and if their specific workplace complies with CDC recommendations.

All employees must complete the COVID-19 safety training course before returning to work on Campus. The training is available through the Canvas online platform following a process that was emailed to employees.

Question 2:  If I’m not comfortable returning to the office, can I keep working remotely? (Updated 7/16)

Although July 20, 2020 may mark the return of most employees, managers are encouraged to continue to allow remote work to the degree possible in Phases 2 and 3 of EFSC's Transitional Operations Plan if work is being performed in an effective manner.

Due to the increase in Florida's COVID-19 cases, employees received an email July 16 reminding them that under the plan, supervisors have the flexibility to allow staff to continue working remotely from home to ensure their safety.

The decisions will be made on a case-by-case basis with matters such as age, underlying health conditions or other reasons taken into account.

Employees should speak to their immediate supervisor or Darla Ferguson, the Associate Vice President of Human Resources, at 321-433-7080 or fergusond@easternflorida.edu.

Also considered will be the employee’s ability to perform their jobs effectively from home, and whether they may need to be on campus on certain days.

If you need to work remotely, please contact your supervisor or AVP Ferguson if you have not done so already.

If supervisors have any questions about remote work assignments, they should contact AVP Ferguson.

Question 3:  I am at increased risk for contracting COVID-19, but my job cannot be performed remotely. Am I required to report to work?

Under the state of Florida's reopening plan, currently in Phase 2, senior citizens and individuals with a significant underlying medical condition (such as chronic lung disease, moderate to severe asthma, serious heart conditions, immunocompromised status, cancer, diabetes, severe obesity, renal failure and liver disease) should continue to stay at home and take all measures to limit the risk of exposure to COVID-19. This is in keeping with the Governor's Executive "Safer at Home" Order in place since early April.

EFSC has interpreted "senior citizen" as anyone over 65 years of age. Those in this group or with a significant underlying medical condition should self-identify directly to Darla Ferguson, AVP, Human Resources via email at fergusond@easternflorida.edu. Any information provided will be kept confidential and only used for the purposes of compliance with this order.

If an employee cannot effectively work remotely, they must use available vacation or personal leave. When leave has been depleted, HR will discuss continuation of benefits. Please discuss with your supervisor and send any questions to Darla Ferguson in Human Resources.

View information about paid sick leave and expanded Family and Medical Leave under the Families First Coronavirus Response Act (FFCRA or Act). These provisions will apply from April 1, 2020 through December 31, 2020.

Question 4:  If I work in an area that involves public interaction and document intake, what safety precautions will be in place? (Updated 6/30)

Facial coverings will be required inside all Campus buildings and as outlined in the Reopening Plan General FAQ and Health and Well-Being FAQ, you will find physical changes in your work environment to promote social distancing. The requirement to wear a facial covering inside Campus buildings was moved to an effective date of July 6. This was updated from the original date of July 20 due to the rise in COVID-19 cases in Florida and Brevard County. You can read more about the mask requirement and any exceptions in the Health and Well-Being FAQ and also on the safety protocols page.

Employees who must accept physical paperwork and/or review identification directly, such as cashiers, admissions, security, must also wear disposable gloves when completing these tasks and shall discard the gloves after each interaction to avoid transferring contaminants from one student to another.

Disposable, latex-free gloves should be available in ample supply at each designated workstation requiring the hands-on review of documents received directly from the public.

Students handling their own paperwork will not be required to wear gloves during the transaction, provided the documents being handed to students were not previously handled by ungloved employees within the past seven days.

Question 5:  How are the Personal Protective Equipment (PPE) requirements for my work area or class being determined? What resources help me comply with those?

Under the plan, masks or facial coverings are required inside all EFSC Campus buildings to help limit the spread of the coronavirus.

If your class or work area requires additional PPE, such as gloves or face shields, that information will be shared by College staff and EFSC will supply the required equipment.

Question 6:  If a student refuses to wear a facial covering or other required PPE in my work area or classroom, what do I do? (Updated July 30 with enforcement policy)

EFSC's has developed the policy below to enforce the facial covering requirement outlined to students in the plan and on our safety protocols web page.

Should you encounter a student who is not wearing or refuses to wear a face covering, here is how you should handle the situation:

• If you encounter a student who is not wearing a face covering, inform the student of the College requirement to always wear a face covering over the nose and mouth. If the student does not have a face covering, inform them they can obtain one at the Security Office on each campus, and let them know they may return when they are wearing one.

• If the student cannot wear a face covering for medical or other reasons, inform the student of the College requirement to receive an approved accommodation from the Student Access for Improved Learning (SAIL) team, and inform the student that they may return when they have an accommodation letter from SAIL.

• If the student remains non-compliant, remind them of their obligation under the Student Code of Conduct to obey reasonable orders of College officials, including health and safety requirements related to COVID-19. If the student remains non-compliant, inform them that their continued non-compliance will be considered a violation of the Student Code of Conduct.

• If the student remains non-compliant or becomes disruptive at any time, call College Security immediately. If necessary, the student may also be banned from College property. If necessary, law enforcement may also be called.

• Security officers who respond will be authorized to impose immediate action under the Student Code of Conduct, which may include immediate restrictions on class attendance and access to College facilities.

• Also, if a non-student or any member of the public comes to campus and refuses to comply with the mask requirement, call College Security immediately.

If you have any questions about this policy, contact Joe Ambrose, Chief of College Security, at 321-433-7007 or ambrosej@easternflorida.edu

Question 7:  Can my department order cleaning and disinfecting supplies on its own? (Updated 6/24)

The College plans to ensure that adequate supplies to support cleaning and disinfection practices are available on Campus and staff is at work during Phases 1 and 2 to acquire supplies. Work with your supervisor to assess the need for such supplies in your area and then follow the process outlined below for requesting items.

The Facilities department will be acquiring the required Personal Protection Equipment (PPE) and sanitization items needed to safely open and operate the College. Effective June 24, individuals or departments should not purchase any PPE or sanitization items with an EFSC p-card. A College Work Order (available through myEFSC under Employee Applications) should be submitted to request PPE or sanitization items.

PPE and Sanitization items include but are not limited to gloves, masks, respirators, air purifiers, disinfecting wipes, hand sanitizers, sneeze guards and thermometers. 

Question 8:  Are shared vehicles, such as vans and utility golf carts, safe to use?

The plan includes the requirement to create a protocol for cleaning and disinfecting shared (pool) vehicles used by staff after each use. This will include maintaining a supply of sanitizer in each vehicle and adding a sanitation checklist to each shared vehicle log.

Question 9:  Does our EFSC health insurance cover COVID-19 screening and treatment if I contract it?

Yes. Human Resources has provided more information to all employees on this subject.

Question 10:  If I need to be out of work because of contracting COVID-19, would the Family Medical Leave Act (FMLA) apply? Would FMLA apply if I have to be out to care for a loved one who has contracted it?

The answer to both questions is yes.

View information about paid sick leave and expanded Family and Medical Leave under the Families First Coronavirus Response Act (FFCRA or Act). These provisions apply from April 1, 2020 through December 31, 2020.

Question 11:  If my children are home, can I take vacation or sick time to be home with them?

The use of sick leave is guided by EFSC Procedure 305.15 and is reserved for personal illness/disability or the illness or death of any member of the employee’s or the spouse’s immediate family, household or other close relative. Review this issue with your supervisor as needed.

View information about paid sick leave and expanded Family and Medical Leave under the Families First Coronavirus Response Act (FFCRA or Act). These provisions will apply from April 1, 2020 through December 31, 2020.

Question 12:  May I choose to go home if a coworker appears to be sick and I don’t want to be exposed?

Employees who are sick are encouraged not to report to work. Employees are also encouraged to practice social distancing and under the plan, are required to wear masks or other face coverings inside all Campus buildings to help prevent the spread of coronavirus and protect each other from exposure. However, if a coworker is displaying the signs of coronavirus, discuss this situation with your supervisor. You may use available vacation and/or personal leave if needed in this situation.

Question 13:  I supervise student employees. What should I know?

If a student is an employee, supervisors should follow the safety protocol set for all employees. Student employees have been advised that they should contact their supervisor to determine when and if to report to work.

Question 14:  What does the reopening plan require related to supervisor notification about employee travel plans?

Under the plan, employees are required to notify supervisors if  traveling to or from a high-risk area that is experiencing a high degree of COVID-19 illness.

See the countries identified by the CDC/U.S. government with a Travel Health Notice along with CDC guidance on self-quarantining as a protective measure following international travel.

For employees impacted by a COVID-19 related self-quarantine, please contact Human Resources at 321-433-7084.

Question 15:  When will I be allowed to resume attending out of town training events?

Beginning with Phase 3, which is slated to begin Aug. 3, when approved by their supervisors, employees may be allowed to attend training curriculums outside of Brevard County, but within the State of Florida with some possible exceptions. Check with your supervisor before making any work-related travel plans.

Question 16:  With Fall Term classes expected to be a mixture of online and on-campus courses, what resources are available to assist faculty with teaching online?

Resources are available at our Academic Continuity web page, which was created by the EFSC Academic Technology team to assist faculty with moving face-to-face classes online.

Question 17:  I have students with disability accommodations. How do I make sure those are addressed in a Live Online or traditional Online class?

Contact the Student Access for Improved Learning (SAIL) Office to discuss this issue. Contact information is available on the SAIL web page.

Question 18:  Are in-person employee meetings allowed once the College reopens Aug. 3?

Employees are encouraged to continue to meet remotely whenever possible using the College's technical resources, including Microsoft Teams, Skype for Business and the Meet Me conference call system.

If an in-person meeting must be held, all participants must wear a facial covering in keeping with the plan's requirements and practice safe social distancing of six feet or more between individuals.

Question 19:  If I have questions not addressed here, who do I contact?

If you have a question or concern about an element of the plan, please start by reaching out to your supervisor. If the question is about a COVID-19 medical issue or employee benefits, Darla Ferguson, Associate Vice President of Human Resources, has been designated as the COVID-19 liaison and can be reached via email at fergusond@easternflorida.edu or 321-433-7080.